Administrative Assistant

We are currently seeking a detail-oriented and dependable Administrative Assistant to join our administrative team. This role will play a critical part in ensuring the smooth operation of our executive office and assisting with various administrative tasks. Previous experience in sales, retail and real estate is required.

Responsibilities and Duties:

General Administrative Support

• Coordinate with other members of the executive team to ensure timely completion of tasks and follow-up on action items.
• Assist with organizing and coordinating company events, and meetings.
• Serve as a liaison between the CEO and internal/external clients, providing excellent customer service and representing the company professionally.
• Perform general administrative duties such as filing, photocopying, and ordering office supplies.

Real Estate Management

• Prepare and edit correspondence, presentations, and other documents on behalf of the CEO.
• Assist with research and data analysis for special projects and initiatives.
• Maintain confidentiality and discretion when handling sensitive information and communications.
• Handle inquiries on property listings and communicate with potential tenants, including scheduling, and completing viewings.
• Be the first point of contact for current tenants, handling all requests.
• Coordination of all contractors, maintenance, builder, or utility work on all properties when needed.
• Complete new tenant and end of lease walkthroughs.
• Prepare and complete rental agreements for new property leases.

Marketing Support

• Assist the marketing specialist with photography, editing, and posting of photos.
• Assist with social media management for internal operations and clients.

Qualifications:

• Previous experience as an executive assistant or administrative assistant is preferred.
• Previous experience in real estate or property management an asset.
• Experience working in a fast-paced environment supporting senior executives is an advantage.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software applications.
• Exceptional organizational skills and attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Ability to prioritize tasks and manage time efficiently in a dynamic work environment.
• High school diploma or equivalent; additional education or training in office administration is an asset.
• Previous experience with social media marketing an asset.

Benefits:

• Competitive salary based on experience and qualifications.
• Opportunities for professional growth and advancement within the company.
• Positive and collaborative work environment with a supportive team culture.
• Health insurance and other benefits package.

If you are a motivated and reliable individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and qualifications. We look forward to welcoming you to the team!

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Benefits:

• Casual dress
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Application question(s):

• Do you have experience using Canva?

Experience:

• Property Management: 1 year (required)

Work Location: In person