Accounts Payable Coordinator
Full job description
Cultivate your Career
As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 72,000 residents with high-quality programs and services and we are proud to contribute to making St. Albert one of the best places to live in Canada.
The Opportunity
Reporting to Accountant III, this position will be responsible to ensure expenditure of public funds are made in an accurate and timely manner and in accordance with City policies and procedures.
The key responsibilities will include:
- Processing and validating invoices for accuracy, compliance, and timely payment, addressing discrepancies and managing priority payments like grants and leases.
- Preparing and processing Electronic Funds Transfer (EFT) and cheque payments, including emergency runs, while ensuring accuracy, obtaining approvals, securing cheque stock, and managing distribution.
- Maintaining vendor records, processing invoices, ensuring compliance, supporting audits, and improving accounts payable processes.
- Reconciling statements and receipts, verifying coding and authorization, ensuring GST compliance, and processing transactions accurately within deadlines.
The individual we seek will have a strong foundation in accounting principles, technical proficiency in AP systems and spreadsheets, and knowledge of business, purchasing policies, and GST. They will also possess excellent communication skills, professionalism, and the ability to maintain confidentiality when working with vendors and City departments.
Qualifications
- High school diploma plus a one-year certificate in Business or Accounting from a recognized post-secondary institution, along with three (3) years of experience processing high volume accounts payable. OR A two-year diploma in Business or Accounting from a recognized post-secondary institution, combined with a minimum of two (2) years of related accounts payable experience.
- Extensive working knowledge and proficiency using the Microsoft Office Suite and computerized accounts payable systems.
- Excellent analytical, time management, and organizational skills, with the ability to identify efficiencies and ensure accuracy.
Hours of Work
We offer a compressed bi-weekly work schedule of 72 hours, Monday - Friday, 8:00 – 5:00, with a biweekly regular day off (RDO).
HYBRID REMOTE WORK
The City of St. Albert offers options for Hybrid Remote Work. This position may be eligible to apply for Hybrid Remote Work. That means the majority of worktime (51+%) will be completed in the designated workspace, and the remainder may be worked remotely.
Compensation
$56,686– $67,707 per annum per annum. In addition, the City of St. Albert offers a generous and comprehensive benefit package.
Application Information
- Please upload a cover letter and a resume when applying for this opportunity. These will need to be uploaded as two separate documents.
- Please note that the City conducts most interviews via video conference and will provide a link and instructions to applicants selected for an interview.
Closing Statement
We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted. The City of St. Albert will no longer accept applications in person, via fax, email or by post. Applications will only be accepted to 10:00 p.m. (Mountain Time Zone) on closing date.
